ACCESS Building Management & Maintenance Dept. - 2651 Saulino Ct, Dearborn, MI 48120
Date Created: March 1, 2016
Location(s) Where Work Will Be Performed:
- Main Office, 2651 Saulino Ct, Dearborn, MI 48120 (313) 842-7010
- Arab American National Museum, 13624 Michigan Ave, Dearborn, MI 48126 (313) 582-2266
- Maple, 6450 Maple St, Dearborn, MI 48126 (313) 216-2200
- Schaefer, 6451 Schaefer Rd, Dearborn, MI 48126 (313) 945-8380
Scope of Work:
This Request for Proposal (“RFP”) is intended to solicit information and proposals from qualified Security Guard Services suppliers capable of meeting ACCESS' (“CLIENT”) and/or its affiliates needs for its various facilities outlined in Schedule A. The Supplier (“Supplier”) selected by CLIENT will have significant expertise in the areas necessary to meet the needs and requirements set forth in this RFP, including, without limitation, the ability to provide innovative solutions and introduce CLIENT to opportunities. Critical criteria in CLIENT’s evaluation process will include the Provider’s ability to share data and jointly develop services that meet our mutual needs. Through this RFP process, CLIENT desires to enhance service efficiency and minimize costs and risk, while at the same time providing the Supplier with the incentive to successfully perform based upon pricing, the operational parameters set forth herein, the negotiations between the parties and a formal written agreement documenting the parties’ relationship.
Additional Information:
Provide hourly rates for Unarmed guard and Armed guard. Include overtime rates for both services.
Vendor Selection Criteria:
ACCESS reserves the right to reject any and all proposals received as a
result of this RFP. If a proposal is selected, it will be the most advantageous regarding price (See “Low Bid” following), quality of service, the Contractors’ qualifications and capabilities to provide
the specified service, and other factors which ACCESS may consider. ACCESS does not intend to award a contract fully on the basis of any response made to the proposal; ACCESS reserves the right to consider proposals for modifications at any time before a contract would be awarded, and negotiations would be undertaken with that contractor whose proposal is deemed to best meet ACCESS' specifications and needs.
Low Bid: The lowest responsible bid will be based on the cost per month, ability to perform the work and history of performance.
ACCESS is most interested in the quality of work to be performed and will exercise a high degree of evaluation on the bidder’s history of performance.
ACCESS encourages women and minority vendors to participate in our bidding process.
Requirements:
Suppliers must be capable of meeting or exceeding the following service level specifications:
- Supplier will have all proper insurance and certification
- Supplier will provide supervision for all guards and who will serve as a liaison between the Supplier and CLIENT with respect to any and all issues, concerns, and relevant information including communicating CLIENT policies and procedures to the other guards and enforcing those policies and procedures with respect to its guards.
- Guards will need to be equipped with uniforms that foster a professional consistent appearance
- Uniforms will be provided by the supplier
- CLIENT will reserve the right, at its sole discretion, to require the Supplier to remove any guard for any lawful reason and request a suitable replacement from the Supplier.
- Supplier will be responsible for the hiring and training of all guards, including any replacement of existing guards
- CLIENT will not pay for training costs
- To the extent permitted by law, and at Supplier’s sole cost and expense, Supplier shall be responsible for conducting criminal background checks on all guards used to perform any services for CLIENT and for certifying to CLIENT that there is nothing revealed by such background checks of said guards that would create a reasonable doubt about the utilization of same for the services in a safe manner and with proper regard for the security of CLIENT and its employees, affiliates, subsidiaries, customers, vendors and other third parties.
- Supplier shall be responsible for certifying that any and all guards whose background checks indicate the following convictions shall not be assigned to CLIENT or any of its affiliates or subsidiaries: -any felony conviction -any conviction resulting in time spent in jail -more than one misdemeanor of any kind (excluding traffic violations) -any sex offense -any offense involving a weapon -any offense involving violence -any crime against a previous employer -and any crime involving fraud -theft -deception, etc.
Guard Responsibilities/Duties
The responsibilities and duties of the guard may include but are not limited to:
- Provide assistance, directions, answer questions and otherwise serve as a central or visible source of information for employees, customers, visitors and vendors.
- The inspection of people and property when deemed necessary according to CLIENT’ procedures.
- Notify the CLIENT of any hazards, safety violations or other conditions that warrant an unsafe condition.
- Perform additional duties unique to specific posts as required by CLIENT.
- A majority of the duties will be stationary, but A majority of the duties will be stationary, but occasionally walking and/or driving may be required.
- Secure and protect all company property including buildings, equipment and product inventory as well as all associates by maintaining control of traffic flow and access to the facility.
- Respond to emergency situations with a sense of urgency and maintain open communication flow with management staff.
- Essential duties following other duties may be assigned.
- Deny access of unauthorized individuals/vehicles Perform facility rounds, door seal checks, pilferage checks, and temperature checks
- Complete all paperwork and reports as necessary
Other duties as assigned
Deadline for Proposal: March 15, 2016
Projected Date of Completion: April 1, 2016
Sbumit Quotes to:
ACCESS
ATTN: Fiscal & Procurements
2651 Saulino Ct.
Dearborn, MI. 48120
Email to: procurements@accesscommunity.org
Fax 313-842-5150