ACCESS Building Management & Maintenance Dept. - 2651 Saulino Ct, Dearborn, MI 48120
Date Created: March 1, 2016
Location(s) Where Work Will Be Performed:
- Main Office, 2651 Saulino Ct, Dearborn, MI 48120 (313) 842-7010
- Maple, 6450 Maple St, Dearborn, MI 48126 (313) 216-2200
- Schaefer, 6451 Schaefer Rd, Dearborn, MI 48126 (313) 945-8380
- Hope House, 6470 Williamson St, Dearborn, MI 48126 (313) 582-5979
- Macomb, 4247 E. 14 Mile Rd, Sterling Heights, MI 48310
- Macomb, 4301 E. 14 Mile Rd, Sterling Heights, MI 48310 (586) 722-6036
RFP Summary: Seasonal Lawn and Landscaping
Scope of Work:
ACCESS is soliciting bids for our seasonal Lawn and Landscaping Maintenance contract.
Please provide pricing for the locations included in this request. Also note that Maple/Schaefer locations should be priced together as one location as they share a footprint. The same should be done for the two Sterling Hts. properties. If any location is out of vendor's service range, vendors may choose to subcontract out services there but vendor will be fully responsible for services delivered there. We are interested in the following services, though not all are required for consideration:
1. Weekly lawn maintenance: Cutting will be performed on a weekly basis with edging done along walks, drives, curbs, and patios, etc. Clippings will be blown from walks, drives, etc., and excess clippings will be swept from lawn area after each cutting.
2. Weeding of property: priced per service event
3. Bed weed killer: priced per service event
4. Fertilizer application: priced annually
5. Insect Control: priced per application
6. Spring Clean-up
7. Fall Clean-up
8. Shrub trimming: priced per service event
9. Tree trimming (include 1-year growth cut back): priced per service event
Additional Information:
Locations will be billed individually on a monthly basis.
ACCESS requests pricing for up to 2 years, with an option for a 3rd year.
Owner reserves the right to cancel the contract or reduce service at any time with 30 days notice.
Vendor Selection Criteria:
ACCESS reserves the right to reject any and all proposals received as a
result of this RFP. If a proposal is selected, it will be the most advantageous regarding price (See “Low Bid” following), quality of service, the Contractors’ qualifications and capabilities to provide
the specified service, and other factors which ACCESS may consider. ACCESS does not intend to award a contract fully on the basis of any response made to the proposal; ACCESS reserves the right to consider proposals for modifications at any time before a contract would be awarded, and negotiations would be undertaken with that contractor whose proposal is deemed to best meet ACCESS' specifications and needs.
Low Bid: The lowest responsible bid will be based on the cost per month, ability to perform the work and history of performance.
ACCESS is most interested in the quality of work to be performed and will exercise a high degree of evaluation on the bidder’s history of performance.
ACCESS encourages women and minority vendors to participate in our bidding process.
Requirements:
General Requirements:
Provide 3 positive references.
QUALITY CONTROL
Work covered shall be performed by a single firm experienced in landscape maintenance of a similar nature and scope. Subject to approval of the Owner, the Contractor may subcontract any Work to be performed under this Contract. However, the election to subcontract Work shall not relieve the Contractor from responsibility or
liability which it has assumed under this Contract and the Contractor shall remain liable to the same extent that its liability would attach, as if the Work had been performed by the Contractor's own employees.
By submitting the bid, the Contractor certifies as to meeting the following requirements:
1. Has completed within the past three (3) years a minimum of three (3) projects of similar nature and scope to the work being bid and the type of work completed is similar to that being bid.
2. Maintains a permanent place of business, with a minimum of three (3) years in business.
3. Has access to all necessary equipment and has organizational capacity and technical competence necessary to do the work properly and expeditiously.
4. Will provide a sworn financial statement upon request, which evidences the Bidder has adequate financial resources to complete the work being bid, as well as all other work the Bidder is presently under contract to complete.
5. Has a documented safety program with a history of satisfactory past
performance.
6. The Landscape Maintenance Contractor for work under this section shall be licensed by the State of Michigan to apply insecticides approved for use in the State of Michigan.
7. Has a record of satisfactorily completing past projects.
INSURANCE
Throughout the term of this Agreement, the Contractor shall maintain at his sole expense, effective insurance covering his activities at the project premises. Said insurance shall be secured from a company(s) licensed to do business in the locale of the Project premises. The Contractor shall furnish the Owner with documentation of this insurance coverage. Such insurance shall be in the amounts stated below.
1. Worker's Compensation Insurance:
a. As required by State of locale of the Project for all of the Contractor's employees engaged in Work associated with the Project.
b. The Contractor shall maintain Employer's Liability Insurance with a policy limit of not less than $100,000 each accident, $500,000 policy limit, $100,000 each employee.
2. General Liability Insurance:
The Contractor shall maintain during the life of this Contract, and until one year after completion of this Contract, Commercial General Liability Insurance, including Products and Completed Operations for all claims that might occur in carrying out the Contract. Minimum coverage shall be $1,000,000 per occurrence, $1,000,000 general
aggregate per project, combined single limit for bodily injury, personal injury and property damage. Such coverage shall be of the "occurrence" type form. Such general Liability coverage shall include employees of the Contractor as insured’s.
3. Auto Liability Insurance:
Contractor shall procure and shall maintain during the life of the Contract, Commercial Automobile Liability Insurance for all owned, non-owned and hired vehicles that are used in carrying out the Contract. Minimum coverage shall be $1,000,000 per occurrence combined single limit for Bodily Injury and property damage.
4. Scope of Insurance and Special Hazards:
The insurance required shall provide adequate protection for the Contractor against damage claims that may arise from operations under this Contract, whether such operation is by the insured and also against any of the special hazards that may be encountered in the performance of this Contract. Each of the policies described above shall include the Owner as an Additional Insured as respects the activities carried out under this Contract.
5. Proof of Insurance:
Contractor shall provide a certificate of insurance from a company licensed to do business in the State of the Project locale indicating coverage is in place at the limits set forth in this Article. The insurer shall give the Owner thirty (30) day notice of cancellation or changes in coverage. The insurance certificate shall be provided before commencement of the Contract.
Deadline for Proposal: March 15, 2016
Projected Date of Completion: April 1, 2016
Sbumit Quotes to:
All questions for consideration regarding this RFP must be submitted in writing via email or fax and directed to Building Management & maintenance for resolution at
ACCESS
ATTN: Fiscal & Procurements
2651 Saulino Ct.
Dearborn, MI. 48120
Email to: procurements@accesscommunity.org
or
Fax to: 313-842-5150