ACCESS Building Management & Maintenance Dept. - 2651 Saulino Ct, Dearborn, MI 48120:
Date Created::
Sep 15, 2014
Schedule A: Location(s) Where Work Will Be Performed::
Main Office, 2651 Saulino Ct, Dearborn, MI 48120 (313) 842-7010
Arab American National Museum, 13624 Michigan Ave, Dearborn, MI 48126 (313) 582-2266
Cultural Annex, 13620 Michigan Ave, Dearborn, MI 48126
Maple, 6450 Maple St, Dearborn, MI 48126 (313) 216-2200
Schaefer, 6451 Schaefer Rd, Dearborn, MI 48126 (313) 945-8380
Hope House, 6470 Williamson St, Dearborn, MI 48126 (313) 582-5979
Macomb, 4247 E. 14 Mile Rd, Sterling Heights, MI 48310
Macomb, 4301 E. 14 Mile Rd, Sterling Heights, MI 48310 (586) 722-6036
Detroit, 20544 W. Warren, Detroit, 48228
RFP Summary::
Seasonal Snow Removal
Scope of Work::
Please consider this document as formal Request for Proposal (RFP) for snow removal services for ACCESS. Bids should be submitted to procurements@accesscommunity.org by 10 am October 1st, 2014.
All invitations to bid issued by ACCESS will bind bidders and
successful bidders to the conditions and requirements set forth in this Scope of Work, and such conditions shall form an integral part of any purchase contract awarded.
All bidders shall contact Mark Paul at 313-720-6318 (cell) between the hours of 8 am and 4 pm M-F to review the scope of work and participate in a site visit of all facilities.
ACCESS requests a seasonal snow removal price, with ice melt/salt/brine included, for the noted locations in Schedule B. All locations include parking lot plowing, salt/ice melt, clearing of walks (from edge to edge or edge to street where applicable) and entries & emergency exits unless otherwise specified. Vendor agrees to furnish all labor, materials and insurance to perform the above work.
• Service event (plow, de-ice, shoveling) will be triggered when there is a minimum of 1.5” of snow or more.
• Weather permitting, snow removal will be completed by no later than 8:00 am. During business hours, snow will be removed within two hours of end of snowfall, 7 days a week.
• Snow must be properly placed to minimize loss of parking spaces.
• Contractor(s) shall be responsible for all repairs or damages to ACCESS property caused by his/her equipment, personnel or materials used.
• In the case that the Contractor(s) cannot meet the deadlines in this Scope of Work, the ACCESS may contract out these duties itself and receive from the vendor the cost incurred.
• The Contractor is to report to Facilities Manager and/or his designee and will cooperate and confer with him/her as necessary to insure satisfactory work progress. Furthermore, any operator leaving ACCESS sites in an unsatisfactory condition will be required to return and complete the job with no additional compensation.
• Changes mutually agreed upon by the ACCESS and the Contractor, will be incorporated into this contract by written amendments signed by both parties.
Schedule B: Additional Information::
ACCESS Schaefer Employment
& Human Services Center – Combine price/service with Maple location below as they share a parking lot.
6451 Schaefer Rd.
Dearborn, MI 48126
ACCESS Maple Community Health
& Research Center – See Above
6450 Maple St.
Dearborn, MI 48126
ACCESS Main Office – Service additional parking wells off Saulino Ct. and Lowrey St surrounding the facility.
2651 Saulino Court
Dearborn, MI 48120
Arab American National Museum & Cultural Annex – Sidewalks and entrances only, stop service at bank on either side.
13620 & 13624 Michigan Ave.
Dearborn, MI 48126
ACCESS Hope House - Lot, drive, sidewalks, emergency exits
6470 Williamson St.
Dearborn, MI 48126
ACCESS Detroit – Sidewalks surrounding, sidewalks and parking lot to the immediate west of building (across the side street), alleys behind lot and building.
20544 W. Warren Rd
Detroit, MI 48228
ACCESS Macomb Community Health &
Research Center - Macomb County – Combined with location below as they share a parking lot.
4301 E. Fourteen Mile Rd.
Sterling Heights, MI 48310
ACCESS Macomb #2 – (See Above)
4247 E. Fourteen Mile Rd.
Sterling Heights, MI 48310
Vendor Selection Criteria::
ACCESS or its designee reserves the right to reject any or all bids, in part or in total, for any objective or subjective reason whatsoever. Late bids will not be accepted. If a proposal is selected it will be the most advantageous regarding price (See: "Low Bidder" following), quality of service, the Vendors' qualifications and capabilities to provide the specified service, and other factors which the ACCESS may consider. ACCESS does not intend to award a Bid fully
on the basis of any response made to the proposal; the County reserves the right to consider proposals for modifications at any time before a Bid would be awarded, and negotiations would be undertaken with that Vendor whose proposal is deemed to best meet ACCESS' specifications and needs. ACCESS at its sole discretion may award this bid to one or several contractors whatever is deemed in the best interest of ACCESS
Low Bidder:The lowest responsive, responsible bid will be based on the cost per month per facility, demonstrated ability to perform the work and history of performance. ACCESS is most interested in the quality of work to be performed and will exercise a high degree of evaluation on the bidder’s history performance. Contractor will provide 3 references with contact information along with bid.
Requirements::
ACCESS payment terms are 14 business days from receipt of invoice. Invoicing will be done on a monthly basis for equal amounts of the entire contract during the 2014-15 snow season. ACCESS, by law, is exempt from State and Federal Taxes.
Insurance Requirements
The Contractor will maintain at its own expense during the term of this Contract, the following insurance:
1. Workers' Compensation Insurance with Michigan statutory limits and
Employers Liability Insurance with a minimum limit of $100,000 each
accident for any employee.
2. Comprehensive/Commercial General Liability Insurance with a combined
single limit of $1,000,000 each occurrence for bodily injury and property damage. ACCESS shall be added as "additional insured" on general liability policy with respect to the services provided under this contract.
3. Automobile Liability Insurance covering all owned, hired and non-owned vehicles with Personal Protection Insurance and Property Protection Insurance to comply with the provisions of the Michigan No Fault Insurance Law, including residual liability insurance with a minimum combined single limit of $1,000,000 each accident for bodily injury and property damage.
Insurance companies, named insureds and policy forms shall be subject to the approval of the Facilities Manager. Such approval shall not be
unreasonably withheld. Insurance policies shall not contain endorsements or policy conditions which reduce coverage provided to ACCESS. Contractor shall be responsible to ACCESS or insurance companies insuring ACCESS for all costs resulting from both financially unsound insurance companies selected by Contractor and their inadequate insurance coverage. Contractor shall furnish the Facilities Manager with satisfactory certificates of insurance or a certified copy of the policy, if requested by the Facilities Manager.
The Contractor will comply with all federal, state and local regulations, including but not limited to all applicable OSHA/MIOSHA requirements and the Americans with Disabilities Act.
Termination without cause. Either party may terminate the contract
by giving thirty (30) days written notice to the other party.
Deadline for Proposal::
Oct 03, 2014
Projected Date of Completion::
Oct 17, 2014
Quotes and requests for more information may be directed to::
Submit Quotes To:
ACCESS
ATTN: Procurements
2651 Saulino Ct.
Dearborn, MI. 48120
procurements@accesscommunity.org
313-842-5150 (fax)
Questions:
ACCESS Facilities Manager Mark Paul
Email: mpaul@accesscommunity.org
Mobile:(313) 720-6318
Fax: (313) 842-5150