About Us:
ACCESS is a human services organization with multiple locations in the metro Detroit area specializing in employment, health, education, social services and far reaching national initiatives such as the Arab American National Museum, the Center for Arab American Philanthropy and the National Network for Arab American Communities.
Project Summary:
On November 16 – 18, 2017, ACCESS and its three national institutions – the Arab American National Museum (AANM), the Center for Arab American Philanthropy (CAAP) and the National Network for Arab American Communities (NNAAC) – will convene jointly in a summit to Mobilize, Organize, Vocalize and Empower (MOVE) the national Arab American community. This unique gathering will provide an opportunity for stakeholders and allies to connect and form relationships, dialogue with and learn from one another about the most pressing issues facing the community and develop a shared agenda for social change.
In an unprecedented effort, MOVE 2017 will bring together members of this community for three packed days of programming that will include compelling plenary speakers, nontraditional and innovative workshop sessions, presentations, performances from Arab American artists and more. MOVE 2017 will reach 450 attendees representing thousands of Arab Americans from their respective institutions across the United States, comprising a diverse audience of philanthropists, artists, activists, youth, and community organizations.
ACCESS requires a venue to host the MOVE Summit.
Event Specs:
Event dates: November 16 – 18, 2017
- 70 hotel rooms needed November 16 – 17
- Breakout rooms needed November 17 – 18
Space and capacity:
- 450 anticipated attendees
- Will need banquet space for 450 at breakfast both days
- Will need between 5 – 7 breakout rooms that fit 50 – 100 people
- Prayer room
- Lounge area
- Strolling/open networking space
- Exhibitor space
- Space to incorporate art (small individual performances,
Food and beverage:
- Meals needed: Breakfast 11/17 and 11/18; lunch needed 11/17 and 11/18; snacks/breaks needed 11/17 and 11/18
- If possible, we’d like to be able to bring in outside meals – our audience will be Arab Americans so if we can bring in Arab meals attendees will appreciate that
- Open networking lunches, not plated meals
Transportation:
- We may need an airport shuttle, a youth shuttle, a shuttle to the Arab American National Museum, a shuttle to the reception venue in Detroit, and a shuttle to the dinner venue in Detroit
- We’ll need parking for 150 – 200 people
Budget: To be discussed with prospective vendors.
Selection Criteria:
- Overall cost
- Features and services offered
- Alignment of the proposal with our intended vision
- Convenience of parking and transportation
- Location: Dearborn or Detroit preferred
Timeframe: Proposals are to be received no later than February 15. ACCESS will choose a vendor no later than February 24.
Submission instructions: Please send all proposals to Christi Taylor at ctaylor@accesscommunity.org. She may also be reached at 313-297-4273 for more information.