Please consider this document as a formal request for proposal (RFP) for a vendor to provide video services at MOVE 2017. Proposals should be submitted no later than Wednesday, July 19 to procurements@accesscommunity.org.
Scope of Work
ACCESS is seeking video production services at MOVE 2017: An Arab American Summit to Advance Social Change on November 17 – 18, 2017. Filming will occur at the Dearborn Inn (Dearborn, MI), and the Detroit Institute of Arts (Detroit, MI). Most of the filming will take place at the Dearborn Inn; the Detroit Institute of Arts filming will take place from 6:00 pm – 8:00 pm on Friday, November 16.
MOVE 2017 is a first-of-its-kind national gathering of Arab Americans that will convene people representing various fields, interests and perspectives to discuss the most pressing issues facing our community. This two-day convening will leverage our diverse experiences and provide space for artists, activists, scholars, philanthropists, organizations and others from the Arab American community to connect, learn and exchange ideas. MOVE 2017 will encourage attendees to explore intersectionality in a safe environment that is conducive to networking, discovery and the facilitation of critical conversations on a wide range of issues impacting our community. Join us as we work to Mobilize, Organize, Vocalize, and Empower Arab Americans.
We’d like the video to reflect our conference theme and for its content, music, and aesthetic to be motivational, inspirational, diverse, and fast-paced. We will give a basic outline of what we want included in the video but there will be no formal script. We would like you to provide a music track.
We will require the following services:
- A 3 to 5 minute inspirational feature video that includes clips of speakers, short interviews and testimonials from attendees, b-roll, and event highlights to be used in follow-up and promotion.
- A final version of the video no later than Friday, December 22, 2017.
- All plenary sessions filmed in their entirety (2 – 3 total).
- Full access to all footage for future use (with acknowledgement of the videographer).
We would also prefer these services (please provide a separate bid if you are able to accommodate this request).
- A rough cut of the highlight video to premiere at the conclusion of MOVE 2017 on the afternoon of November 18. If you have the capacity to do this, please indicate what the added cost would be.
We would like your team present and filming during the entire conference, including Friday night activities. A rough schedule can be found with the RFP’s supporting documents. Lodging will be provided.
Selection Criteria
ACCESS reserves the right to reject any or all proposals, in-part or in-total, for any objective or subjective reason whatsoever. If a proposal is selected, it will be the most advantageous based on the quality of service, the Vendors' qualifications and capabilities to provide the specified service, and other factors which the ACCESS may consider.
The following selection criteria will be considered with their indicated weight.
- Cost of services (40%)
- The total cost will be one of the determining factors in awarding the bid.
- Quality of prior work (40%)
- Please include samples of prior work. In addition to cost, quality of primary work will be a significant factor in awarding a bid. ACCESS is looking for work that showcases themes similar to that of MOVE: energetic, inspirational, and motivational.
- Quality of proposal (10%)
- Demonstrated experience filming conferences/events (5%)
- Ability/cost of showcasing a rough cut Saturday afternoon (5%)
Please direct any questions to Christi Taylor at ctaylor@accesscommunity.org.