Please consider this document as formal Request for Proposal (RFP) for bus transportation services for ACCESS. Bids should be submitted to procurements@accesscommunity.org by 10am January 31, 2019. Bids must be accompanied by a completed version of the RFP document located at https://www.accesscommunity.org/download/file/fid/203 and 3 references.
All invitations to bid issued by ACCESS will bind bidders and successful bidders to the conditions and requirements set forth in this Scope of Work, and such conditions shall form an integral part of any purchase contract awarded.
Scope of Work:
ACCESS requests a fixed rate for bus services for trips scheduled for the afterschool programs, occasional morning, and weekend trips. In general, school buses will be requested for the trips, but for trips that are more than 2 hours one-way, coach buses may be requested.
* We are requesting a 2-year contract with fixed pricing
* Trips are scheduled during afterschool programming, which may take place Monday – Friday 2:30pm-6:00pm. Occasionally, morning and weekend trips may take place, as needed.
* Pick-up and drop-off locations will be schools in districts ACCESS partners with and ACCESS office locations. Districts include Dearborn Public Schools, Detroit Public Schools Community Districts, Melvindale Northern-Allen Park Public Schools, Oakland International Academy.
Vendor Selection Criteria
ACCESS reserves the right to reject any or all bids, in part or in total, for any objective or subjective reason whatsoever. Late bids will not be accepted. If a proposal is selected, it will be the most advantageous regarding price (See: "Low Bidder" following), quality of service, the Vendors' qualifications and capabilities to provide the specified service, and other factors which the ACCESS may consider. ACCESS does not intend to award a bid fully on the basis of any response made to the proposal; ACCESS reserves the right to consider proposals for modifications at any time before a Bid would be awarded, and negotiations would be undertaken with that Vendor whose proposal is deemed to best meet ACCESS' specifications and needs. ACCESS at its sole discretion may award this bid to one or several contractors whatever is deemed in the best interest of ACCESS.
Low Bidder: The lowest responsive, responsible bid will be based on the cost per month per facility, demonstrated ability to perform the work and history of performance.
Payment - ACCESS payment terms are 14 business days from receipt of invoice. ACCESS, by law, is exempt from State and Federal Taxes.
Term – ACCESS is requesting a 2-year set rate for school bus service beginning February 1, 2019.