Please consider this document as formal Request for Proposal (RFP) for Integrated Pest Management services for ACCESS. Bids should be submitted to procurements@accesscommunity.org by 10 am August 14th, 2017. Bids must be accompanied by a completed version of the RFP document located at https://www.accesscommunity.org/download/file/fid/203 and 3 references.
All invitations to bid issued by ACCESS will bind bidders and successful bidders to the conditions and requirements set forth in this Scope of Work, and such conditions shall form an integral part of any purchase contract awarded.
All bidders shall contact Director of Facilities Mark Paul at 313-720-6318 (cell), mpaul@accesscommunity.org between the hours of 9 am & 4 pm M-F to review the scope of work and/or participate in a site visit of all facilities.
The purpose of this request for proposal is to provide ACCESS with a source to provide security services at the prices offered herein, for the term of the agreement and any renewal periods. Failure to comply with the specifications may provide grounds for termination of the contractual agreement. Bids should reflect not only the expected costs to the Contractor providing basic security services, but also the costs of providing supplementary services such as car patrol, special events, or other services offered by the vendor.
Scope of Work:
Description of Services: The Contractor shall provide Security Officers. The guard should be in dressed professional attire identifying them as a security guard. Polo shirts and slacks are acceptable. If armed, guns should be tastefully concealed. Earbuds, excessive cell phone use, reading, and other distractions are not acceptable.
• We are requesting a 2-year contract at fixed pricing. Options may be included for a 3rd and 4th year.
• The Vendor is to report to Director of Facilities and/or his designee and will cooperate and confer with him/her as necessary to insure satisfactory work progress.
Current Schedule:
2651 Saulino Ct – 1 armed guard, 42.5 Hours per week, M-F 8:30a-5p
6451 Schaefer/6450 Maple – 1 armed guard, currently 48 hours per week, guard patrols campus of 2 buildings, spends approximately 90% of allotted time at 6451 Schaefer, M-Th-F 8a-5p, Tu 8a-6p, W 8a-7p
13624 Michigan Ave/13620 Michigan Ave. – 1 unarmed guard, 12-15 hours per week, weekends only, Sa 10a-6p, Su 12a-5p
Vendor Selection Criteria - ACCESS reserves the right to reject any or all proposals, in-part or in-total, for any objective or subjective reason whatsoever. If a proposal is selected, it will be the most advantageous based on the quality of service, the Vendors' qualifications and capabilities to provide the specified service, and other factors which the ACCESS may consider. ACCESS does not intend to award a bid fully
on the basis of any response made to the proposal; ACCESS reserves the right to consider proposals for modifications at any time before a proposal is awarded, and negotiations will be undertaken with that Vendor whose proposal is deemed to best meet ACCESS' specifications and needs. Proposals will be reviewed and scored as follows.
1. Hourly rate of armed & unarmed security officers (40%)
2. Emergency and Special Services Capability: The vendor shall describe its plan for meeting the emergency and special service requests described in the scope of work (for example, availability of personnel, afterhours response, levels of supervision). (20%)
3. Quality of Proposal and at least 3 references from other accounts serviced. (20%)
4. Licenses, Certification, & Training: Breadth and level of licenses, certifications, and training held by company and guards. (10%)
5. Quality Control Service approach: Describe methodology utilized to ensure quality services are delivered. This may include training, supervision, methods to ensure timely arrival of guards onsite, etc. (10%)
Legal Requirements – The Contractor will comply with all federal, state and local laws & regulations, including but not limited to all applicable OSHA/MIOSHA requirements and the Americans with Disabilities Act.
No Contract – This notice is provided for information and invitation only and is not to be construed as an offer to contract or as a contract in and of itself.
No Assumption – ACCESS assumes no responsibility or liability for costs incurred by the Contractor prior to the effective date of any contract resulting from this RFP. Further, Contractor may be required to obtain licenses, liability insurance, and to comply with certain laws and regulations, including but not limited to, the Americans with Disabilities Acts and Equal Opportunity Employment.
Heading and Captions for Convenience Only – Headings and captions included in this this document are included herewith for the sake of convenience only and offer no substantive guidance and are not to be examined for purposes of interpretation.
Independent Contractor – Any contract issued as a result of this RFP shall not be construed as creating a relationship of employer and employee, or principal and agent, or master and servant. Rather Contractor and ACCESS shall assume the responsibility for the acts of their respective employees, agents, representatives, staff, consultants, and subcontractors, and should Contractor’s proposal be accepted only an independent contractor relationship shall exist between Contractor and ACCESS.
No Assignment – A contract awarded under this RFP shall not be assignable in any form or portion without the written consent of ACCESS.
Contract Changes/Modifications - Changes mutually agreed upon by the ACCESS and the Contractor will be incorporated into this contract by written amendments signed by both parties.
Contingent Upon Funding - Contracts conditioned upon availability of funds. If funding is cut and services must be reduced or discontinued, a 30-day notice will be provided.
Disputes - Any disputes arising out of this agreement shall be governed by the laws of the State of Michigan.
Overpayments - Contract debts are amounts that have been paid to a contractor to which the contractor is not currently entitled under the terms and conditions of the contract; or are otherwise due from the contractor under the terms and conditions of the contract.
Schedule of Service & Delays – Current schedule is outlined in the Scope of Work. In the case that the Contractor(s) cannot meet the deadlines in this Scope of Work, the ACCESS may contract out these duties itself and receive from the vendor the cost incurred.
Termination for Convenience: ACCESS may terminate this contract at any time and for any reason by giving at least thirty (30) days’ notice in writing to the Vendor. If the contract is terminated by the ACCESS as provided herein, the vendor will be paid a pro-rated payment as negotiated with the ACCESS for the work completed as of the date of termination.
Termination for Cause - ACCESS may terminate the whole or any part of this Agreement, by written notice of default to Vendor, in any one of the following circumstances:
(a) if Vendor fails to perform any duties or obligations within the time specified herein or any written extension thereof granted by Customer;
(b) if Vendor so fails to make progress as to endanger performance of this Agreement in accordance with its terms;
(c) if Vendor fails to comply with any of the material terms and conditions of this Agreement. Such termination shall become effective if Vendor does not cure such failure within a period of ten (10) days after written notice of default by Customer;
(d) If the other party is declared insolvent or bankrupt, or makes an assignment for the benefit of creditors, or a receiver is appointed or any proceeding is demanded by, for or against the other under any provision of the Federal Bankruptcy Act or any amendment thereof.
Upon termination, ACCESS may procure, upon such terms as it shall deem appropriate, services similar to those so terminated. Vendor shall continue performance of this Agreement to the extent not terminated.
Payment - ACCESS payment terms are 14 business days from receipt of invoice. Invoicing will be done, by location. ACCESS, by law, is exempt from State and Federal Taxes.
Insurance Requirements - The Vendor will maintain at its own expense during the term of this Contract, the following insurance:
1. Workers' Compensation Insurance with Michigan statutory limits and Employers Liability Insurance with a minimum limit of $100,000 each accident for any employee. 2. Comprehensive/Commercial General Liability Insurance with a combined single limit of $1,000,000 each occurrence for bodily injury and property damage. ACCESS shall be added as "additional insured" on general liability policy with respect to the services provided under this contract.
Schedule A: Locations
Main Office, 2651 Saulino Ct, Dearborn, MI 48120 (313) 842-7010
Arab American National Museum, 13624 Michigan Ave, Dearborn, MI 48126 (313) 582-2266
The Annex, 13620 Michigan Ave, Dearborn, MI 48126
Community Health & Research Center, 6450 Maple St, Dearborn, MI 48126 (313) 216-2200